The Seed Certification Officer after taking field counts and comparing them with the minimum field standards, the observations made on the seed farm field have to be reported to higher authorities and to the producer for taking further action.

     The proforma prescribed for recording field inspection is given in Annexure XI I

These reports are serially numbered and in sets of triplicate which after duly filling are to be sent as below within 72 hours.  In case of LFR reports the same may be sent within 24 hours. 

1. First copy to the Seed producers.

2. Second copy to the Assistant Director of Seed Certification. 

3. Third copy to be retained by the seed certification officer.  

In case of LFR the SCO shall send his copy along with sowing report to Deputy Director Seed Certification for further action. The Deputy Director of Seed Certification shall send back the Field Inspection Report of SCO along with sowing report and rejection order to Seed Certification Officer.

Preparation of field inspection reports  

All writings in the report should be legible and readable in Tamil or English.  The details to be filled up for the field inspection are as follows. 

1.      Seed Certification Number:

Write the Certification number assigned to the seed farm in the sowing report.

2.      Report Number/Stage of the Crop:

The n^th number of inspection for which the report is made. Any one of the following stages may be noted according to crop and stage.   

1.Vegetative  

2. Heading

3. Flowering  

4. Milky

5. Seed dough

6. Seed maturity  

7. Square formation   

8. Boll formation     

9. Boll bursting  

10. Peg formation 

11. Pod developed stage 

12.  Fruit unripened stage

13. Fruit ripened stage 

14. Haulm cutting stage  

15. Harvesting stage  

3.      Kind / Variety:

Note the kind and variety of the seed crop inspected. Incase of hybrids the name of the parents shall be noted.  

4.      Date of Inspection:

This is the actual date of inspection by the seed certification officer.

5.      Class of Seed:

Write appropriate class offered as “Foundation stage one” or “Foundation stage two” or “Certified“ or “Certified stage two”.

6.      Time of inspection:

Indicate correctly the time of inspection from entering into the seed field till completion of field counts. 

7.      Date of Sowing:

Note the date of sowing of seed farm crop as given in the sowing report.  If any change in the date of sowing is observed, ascertain the actual date and indicate the same by rounding the given date and the next altered due dates may be indicated in the remarks column.  

8.      Area Registered /  inspected:

Mention the area offered for certification. In case of hybrid seed production mention the area of male & female separately. 

a. Record the registered area and the actual area inspected.  If the actual area exceeds the registered area by 10 percent in Hybrids and Parents and 20 percent in case of all other crops the Seed Farm shall be recommended for Rejection after taking field counts.

b) In case of partial L.F.R. the field may be divided into A&B.    

c) In subsequent reports the area of the partial L.F.R. may also be noted.   

d) Divide the field as A&B in the following cases:  

i. If there is variation in the stages.  

ii. If the distance between the two plots exceed 50 metres. 

e) S.C.No. of seed farms divided as “A” & “B” may be reffered to as follows for e.g.

A/1000A/02-03&

A/1000B/02-03 

9.      Isolated or not isolated:

Write “Isolated” if the seed crop is isolated and “Not isolated” if the crop is not isolated.  Mention the distance in meter. (Seed Certification Officers should go around the field and ascertain the fact before reporting on each inspection).  

10.  Field counts:

All the prescribed factors observed in the field count shall be recorded in the field inspection report legibly without omission.  Avoid shabby scorings and overwriting.  If for a particular factor the count is nil he should record as nil.  

       11. Sketch of the Seed Farm:

Record the rough sketch of the seed field duly indicating the measurements in steps or meters along with and permanent markings. Indicate the details of Isolation if not isolated.  

12. Remarks:

Indicate clearly the condition of the seed farm and what exact operation is to be done for better quality seed production and also inform further actions, written in simple specific guidelines. In the final inspection report the details of Yield Parameters shall be recorded clearly along with estimated yield.

13.  Signature of Producer or his representative:

The signature of the producer or his representative shall be obtained. If producer or his representative did not accompany SCO then the same may be recorded.

14 Signature of SCO:

Dated signature of SCO should be affixed.  Name and designation may be rubber-stamped.